LRS: batch load documents for schools and providers

Documents to help schools, colleges and training providers (LRBs) produce and upload batch files and deal with exceptions.

Documents

How to prepare an LRB batch file

PDF, 1.32MB, 44 pages

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LRB batch file quick reference guide

PDF, 345KB, 4 pages

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CSV batch file template

MS Excel Spreadsheet, 16.5KB

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LRB: managing exceptions user guide

PDF, 843KB, 21 pages

Details

For assistance with creating or validating your batch file, you are able to download an example of a CSV and XML file by clicking the links. Please note that opening a CSV file in Microsoft Excel will cause the dates to automatically revert back to DD/MM/YYYY, which will cause the system errors when trying to upload to the LRS Organisation Portal.

If your management information supplier cannot communicate directly with the LRS you can register learners using batch files.

Data encryption and passphrase protection guidance is available to all users of the LRS organisation portal. The guidance note details requirements for data encryption and passphrase protection when emailing data files to the LRS customer helpdesk.

Published 27 February 2014 
Last updated 20 March 2019 + show all updates

1. 20 March 2019 We’ve updated the managing LRB exceptions user guide.
2. 8 March 2019 We’ve added the managing LRB exceptions user guide.
3. 8 February 2019 We have updated the How to prepare an LRB batch file guide, the LRB batch file quick reference guide, the LRB: managing exceptions user guide and the CSV batch file template.
4. 28 November 2018 We have published the updated version of LRB Batch file quick reference guide.
5. 19 November 2018 We have updated the How to prepare an LRB batch file guide, the LRB batch file quick reference guide, the LRB batch file template and the LRB: managing exceptions user guide.
6. 22 October 2018 Updated guidance: how to prepare an LRB batch file
7. 13 July 2018 Published the updated versions of LRB batch file quick reference guide and managing expectations user guide.
8. 12 July 2018 Updated guidance: how to prepare an LRB batch file
9. 28 September 2016 New version of How to prepare and LRB batch file uploaded on 28 September 2016.
10. 21 September 2016 New version of LRB batch file quick reference guide uploaded on 21 September 2016.
11. 19 July 2016 New version of Data Encryption and Passphrase Guidance uploaded on 19 July 2016.
12. 9 May 2016 New version of How to upload an LRB batch file uploaded on 9 May 2016.
13. 11 March 2016 New version of How to prepare and LRB batch file uploaded on 11 March 2016.
14. 11 March 2016 New version of managing exceptions user guide uploaded on 11 March 2016.
15. 7 March 2016 New version of LRB managing exceptions user guide uploaded on 7 March 2016.
16. 16 February 2016 New version of LRB user guide uploaded on 16 February 2016.
17. 11 February 2016 New files uploaded to page on 11 February 2016. * Data encryption and passphrase guidance * How to prepare an LRB batch file * LRB batch file quick reference guide * LRB batch file template * Managing exceptions user guide * Resolving batch file validation errors
18. 25 September 2015 New file Learner Management Known Issues uploaded on 25 September 2015.
19. 19 March 2014 Minor editorial change.
20. 27 February 2014 First published.