ESFA weekly round-up – Issue 361

Education & Skills Funding Agency’s weekly round-up of business-critical information to ESFA-funded colleges, other training organisations and direct grant employers. (5 July 2017)

1. Closure of the contracts and finances area of the Hub

Decommissioning of the contracts and finances area of the Hub began this week, with the archiving of documents held in the service.

You have until 2pm on Friday, 14 July to download and save any documents you want to keep, at which time the service will close.

The contracts and finances area was set up to give providers online access to their contract, payment and performance information, including:

• contracts
• funding statements
• funding claim forms
• reconciliation statements
• subcontractor declaration forms
• apprenticeship grant for employers (AGE) reports

Many of these services are now available in the Skills Funding Service (SFS) and others that need to be retained will be available in SFS by the end of the year.

If you have any questions, please use this email.

2. Apprenticeship grant for employers (AGE) 16 to 24

2016 to 2017 year

Please ensure that all data for starts relating to 2016 to 2017 is submitted by the R12 data cut off (Friday, 4 August), following this all contracts will be reduced (where applicable) to earned values. Data submitted following this will be capped and only funded where affordable.

2017 to 2018 year

The AGE Programme ends for starts on 31 July 2017. The last date to flag learners as requiring an AGE grant will be the R14 ILR return due by 19 October. Please ensure that any learners starting prior to 1 August are recorded with the correct LDM code by this date.

Please note, no AGE payments will be made on the 2017 to 2018 ILR data and final growth for 2017 to 2018 must be submitted by Monday, 31 July.

If you have any queries, please use this email.

3. Post-16 further education funding agreements

Following the formation of the ESFA, they will publish all post-16 further education funding agreements and contracts for 2017 to 2018 through the Skills Funding Service (SFS) so that they can be signed online.

The 16 to 19 funding agreements and contracts will be published on SFS for the first time and if you haven’t used SFS before, they will contact you to explain what you need to do to set yourself up on the service.

If you have any questions, please use this email.

4. Withdrawal of frameworks by issuing authority

The issuing authority, Skills for Care, announced in April that they are withdrawing these apprenticeships frameworks to new starts from 29 December 2017:

• health and social care (framework code 444)
• care leadership and management (framework code 584)

These frameworks are being replaced with these standards:

• adult care worker (equates to level 2)
• healthcare support worker (level 2)
• senior healthcare support worker (level 3)
• lead adult care worker (level 3)
• lead practitioner in adult care (level 4)
• leader in adult care (level 5)

Any apprentices starting on the health and social care or care leadership and management frameworks before the withdrawal date will be able to continue on the framework until completion. Successful apprentices will then be able to claim their certificate using the current system.

5. Customer engagement user research

As a new agency, ESFA are looking at how we engage with their customers. They want to understand your experience of engaging with them, identify what works well for you and where they may need to make improvements.

To achieve this aim they would like to speak with you directly. They have a series of focus groups planned and are now looking for volunteers who would be able to take part in these. Volunteers should ideally be people who have the most contact with ESFA within your organisation.

If you are able to take part, please contact email ESFA by 5pm on Tuesday, 11 July.

They are also looking for volunteers to take part in one to one telephone interviews with a researcher during July. These will last no more than one hour.

6. Adult education budget funding rules 2017 to 2018

A reminder that ESFA have now published version 1 of the adult education budget funding rules 2017 to 2018.

These rules apply to all providers of education and training who receive adult education budget funding from the ESFA. Please note the performance management rules for 2017 to 2018 will be included in version 2.

They will be holding three webinars during July to support the publication.

Please email to book your place.