Media production co-ordinator

KSBs

Knowledge

K1: The context of their role within the production, the department they are working in, and the subsequent stages of the workflow process Back to Duty

K2: How, where and when to record and communicate information regarding the progress of the production Back to Duty

K3: The requirements and production documentation that may be needed when travelling for example, carnet Back to Duty

K4: The different environments, formats and types and scales of production that affect the nature and quantity of resources required Back to Duty

K5: Where to locate and how to use, appropriate and reliable financial information and advice Back to Duty

K6: What is required by other departments, facilities and/or clients for the production Back to Duty

K7: The specifications for the crew, the facilities and the technical services required for the production Back to Duty

K8: How to access potential suppliers and crew members, and secure contracts and rates Back to Duty

K9: Organisational policies, legal and financial requirements which apply to obtaining resources Back to Duty

K10: The commercial goals and priorities of productions you work on and how these impact on budgets and schedules Back to Duty

K11: How to accurately code all production expenditure and record ongoing production costs against budget projections to monitor and report back on the production budget Back to Duty

K12: The duration, cost and value of production activities and the impact they have, on remaining on schedule and on budget Back to Duty

K13: How to identify potential health and safety risks for a production, the company procedures for reporting hazards and risks to the appropriate personnel and feeding into the production team’s plans to ensure the health and safety of others on a production Back to Duty

K14: The industry regulations, codes of practice, required licenses and/or legal requirements that may affect a production when working such as work permits, diversity monitoring, or carbon calculators Back to Duty

K15: The key issues relating to the clearance of copyright materials Back to Duty

K16: The effect different types of copyright has on different types of material Back to Duty

K17: The needs of a production in using copyright material/content, and the processes required to obtain the necessary legal rights of this Back to Duty

K18: Where to obtain advice and information from specialist sources for materials that are subject to complex and unusual copyright regulations Back to Duty

K19: The importance of the production co-ordinator role, responsibilities within the team and impact of own actions in achieving the vision and aims of the production Back to Duty

K20: How to use effective communication techniques to build rapport with a range of colleagues and suppliers e.g. using positive questioning and active listening Back to Duty

K21: How to create an environment of trust and mutual respect with production partners Back to Duty

K22: How to co-ordinate and run review sessions with the team, supervisors and/or clients as appropriate Back to Duty

K23: How to influence and motivate others to achieve results Back to Duty

K24: The importance of accurate, effective and timely communication within own team, and with other departments to ensure efficient progress of the production Back to Duty

K25: The production process from pre to post, and key aspects of each stage within end-to-end production workflows; the different types of activities which occur in the stages of production, and the production co-ordinator’s responsibility for these Back to Duty

K26: The life cycle of a film, television, short form, commercial, radio/audio, VFX or animation production including the organisational framework Back to Duty

K27: The importance of agreed workflows and how to adapt these to meet the needs of a production Back to Duty

K28: The needs of a particular production and the technical processes required to deliver those Back to Duty

K29: How and when to obtain creative content and ensure the production company owns the necessary legal rights Back to Duty

K30: The requirements of the post-production schedule and the post production process Back to Duty

K31: How to utilise relevant database and scheduling software/tools to communicate information to the relevant teams/departments Back to Duty

K32: The editorial process and how to manage activities such as client turnover, ingest, client review, finishing or and/or deliverables Back to Duty

K33: The workflow of both live-action and computer generated based projects and the functions of relevant departments within that workflow Back to Duty

K34: The common file formats and resolutions used in the production process Back to Duty

K35: How to schedule a production, and the factors that need to be considered when scheduling Back to Duty

K36: How to prepare scripts for use in scripted and non-scripted productions Back to Duty

K37: How technical operations work in studios, sets and/or on location Back to Duty

K38: How to increase production content distribution via multiple platforms Back to Duty

K39: How best to use facilities in order to advise production teams on the most appropriate Post-Production route, taking into account availability of staff and facilities Back to Duty

K40: The purpose of post-production within the end-to-end production process Back to Duty

K41: How and when to ask questions to improve your practice and performance Back to Duty

K42: How to use resources, such as online sites, to update knowledge and identify industry trends Back to Duty

Skills

S1: Operate within and adhere to agreed organisational policies, standards and procedures, adapting to operational changes as they occur for a production Back to Duty

S2: Be responsible for creating and maintaining production documentation and records such as: schedules, scripts, call sheets, technical requisitions, camera sheets, client feedback, review notes cast, and/or crew lists Back to Duty

S3: Compile resourcing and progress reports, drawing on information from all relevant departments in line with production requirements Back to Duty

S4: Liaise with other departments, acting as first point of contact on the production Back to Duty

S5: Provide production personnel with up-to-date information on production activities Back to Duty

S6: Monitor the use of production materials, equipment and supplies ensuring these are used effectively Back to Duty

S7: Assist with, sourcing or booking crew, contributors, talent or suppliers to meet production requirements crew and suppliers to meet production requirements Back to Duty

S8: Manage logistics and/or travel, liaising with other departments when required Back to Duty

S9: Assist with the preparation of a production budget, analyse the use of the production budget to maintain accurate financial records Back to Duty

S10: Monitor and control compliance for the production relating to legal, regulatory, organisational and industry codes of practice Back to Duty

S11: Identify and mitigate any risks to the production, escalating issues if necessary Back to Duty

S12: Comply with company Health and Safety policies and practices,and complete risk assessments for tasks and work activities within and relevant to, own role Back to Duty

S13: Research and establish sources of copyright for the materials being used on a production Back to Duty

S14: Analyse the proposed use, and wider impact on the budget, of using copyright materials for a production Back to Duty

S15: Lead liaison with copyright owners and license holders to obtain their terms and conditions Back to Duty

S16: Acquire clearances and permission for material as agreed with the producer, and maintain accurate records Back to Duty

S17: Store materials/content obtained, in accordance with organisational policies and procedures Back to Duty

S18: Co-ordinate activities and logistics to support the production team Back to Duty

S19: Build rapport and collaborate effectively with partners on productions such as cast, crew, and contributors, including chaperones and tutors where appropriate Back to Duty

S20: Communicate factually and tactfully with colleagues and clients; resolving problems on productions when required Back to Duty

S21: Allocate resources and delegate tasks within the production to meet deadlines Back to Duty

S22: Conduct discussions and negotiations in ways which promote good working relationships e.g. using positive questioning and active listening, adapting communication methods as required Back to Duty

S23: Work in line with agreed workflows, adapting to operational changes as they occur Back to Duty

S24: Assist with management of the set, studio or location of the production Back to Duty

S25: Accommodate the technical needs of the creative team, including pre and post production Back to Duty

S26: Work collaboratively with senior personnel to ensure the final product is delivered to industry standards including technical and legal requirements Back to Duty

S27: Manage liaison with the appropriate government agencies as required e.g. for work permits, licenses Back to Duty

S28: Assess the project schedule and interpret/relay the priorities to the team Back to Duty

S29: Liaise with other Post Production facilities, Animators and Broadcasters representing the organisation’s interests and relationships, acting as the contact point for the Post Production Department Back to Duty

S30: Co-ordinate the scheduling of the production in line with organisational requirements Back to Duty

S31: Prepare production promotion, presentation and support material such as online, stills, press packages Back to Duty

S32: Prepare scripts for use in scripted and non-scripted productions; formatting, supervising or managing versioning Back to Duty

S33: Manage the delivery process of materials to clients/external companies, keeping parties informed of progress and change Back to Duty

S34: Negotiate delivery dates and format requirements with productions Back to Duty

S35: Proactively look for ways to improve efficiency within the production environment Back to Duty

S36: Integrate the schedules of parallel productions, balancing genre and facilities clashes to ensure priorities are met and the best business outcome is achieved Back to Duty

S37: Multitask on simultaneous productions, often for different clients, deciding how to prioritise the work to ensure that all tasks are completed on schedule Back to Duty

S38: Take ownership to resolve and/or escalate faults/incidents/problems to the appropriate person, within agreed governance parameters Back to Duty

S39: Create and maintain a professional development record to document progress against key competencies and enable effective learning from the workplace Back to Duty

S40: Seek out learning and networking opportunities that will be most beneficial to you Back to Duty

Behaviours

B1: Adding Value – Provides information that positively contributes to influencing business and production decisions whilst continually striving to improve own working processes and those of the production. Back to Duty

B2: Resilience and Enthusiasm – Adapts positively to changing work priorities and patterns, ensuring deadlines continue to be met. Is proactive and explores new ideas and non-standard ways of working which will enhance and deliver the best results for the production Back to Duty

B3: Productivity – Organises work effectively and achieves required results within deadlines. Demonstrates the drive and energy to get things done in pressurised situations and escalates appropriately when necessary. Back to Duty

B4: Ethics and Integrity – Honest and principled in all of their actions and interactions. They will be respectful and inclusive of others, and meet the ethical requirements of their profession. Back to Duty

B5: Flexibility – Willing to both listen and learn and to accept changing priorities and working requirements and has the flexibility to maintain high standards in a changing production environment. Back to Duty

B6: Personal Accountability -Takes the initiative and responsibility for own learning and development. Proactively takes responsibility for completing tasks and meeting expectations. Consistently prioritises in order to achieve timely outcomes for a production. Recognises when mistakes are made and taking personal responsibility to address them. Back to Duty