Payroll Supervisor

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

About the role

As a Payroll Supervisor you will be responsible for ensuring that there are efficient payroll systems and processes and you will direct and coach staff in the payroll team, ensuring a high standard of customer service. You will ensure that the team works closely with colleagues across the wider People team that payroll is part of and support the provision of the People Service wherever possible. 

You will be responsible for ensuring that the College meets all its statutory responsibilities in relation to payroll and pensions and will be the Colleges main contact on payroll matters for external organisations. You will also take responsibility for managing and promoting employee benefits across college including managing suppliers.

Main Responsibilities:

• To ensure appropriate calculations are made and changes implemented in relation to any terms and conditions affecting pay. This includes (but is not limited to):
• Starters
• Leavers
• Variations to contract
• Sick pay
• Maternity pay
• Paternity pay
• Parental leave
• Deductions
• Pay increases
• Overtime, invigilator and term time pay
• Holiday pay
• To efficiently maintain all payroll records, in an up to date, accurate manner at all times to allow for fast retrieval and ease of use of such information.
• To ensure payroll processes are completed in a timely manner and in line with agreed College procedure including the audit/checking and sign off/authorisation process.
• To regularly assess and review process and procedures to ensure they are the most efficient and effective processes.
• To ensure appropriate evidence is supplied to auditors as and when required.
• To ensure that there is an up-to-date payroll Standard Operating Procedure, readily accessible to members of payroll and the People team, which enables members of the People team to support payroll activities as required.
• To complete the annual pension returns for all pension providers, including: the Teachers’ Pension and Local Government pension schemes and the Teacher’s annual service return in an accurate and timely manner.
• To be the main point of contact with external partners on payroll matters, including, but not limited to HMRC, pensions providers, student loans company, benefits providers, payroll software providers.
• To process third party payments in a timely manner and in line with business requirements.
• To produce and analyse staffing costs reports and other adhoc reports as required, developing and automating reports wherever possible.
• To lead on implementing payroll elements of the dashboards used for Business Planning/Performance review as well as to inform other decision making across college.
• To continuously improve the functionality of iTrent from a customer perspective in regards to payroll and pensions information (where applicable).
• To work closely with the People Analyst to develop functionality of payroll/HR software and to share that knowledge across the team in both BAU and project formats.
• To be responsible for managing and promoting employee benefits across college, including liaising with and managing suppliers.

What we can offer you

As the successful candidate, you will be offered a salary of between £34,801 – £40,192 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role 

Our benefits 

• Enhanced Pension contributions scheme with SYPA – 17.1%
• Annual leave – 30 Days(222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period
• Health and wellbeing, we offer
  • Employee assistance programme through BUPA
  • Occupational Health through PAM
  • Free eye tests for VDU users
• Free Parking is available at majority of our campuses

Further information can be found on our Benefits and Career Development pages.

Disability Confident

We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. If you require any reasonable adjustments or any support at any point throughout the process, please contact jobs@sheffcol.ac.uk

Armed Forces Covenant 

As part of our commitment through the Armed Forces Covenant, we’re pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.

Safeguarding 

We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding

Next Steps:

To apply: Click apply online and follow the links to complete the online application. 

As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.

Closing date: 2nd April 2025

Please be aware – If we have a high number of applications, we may decide to close the vacancy earlier.