School preference data collections: guide to submitting data
The school preference data collections are statutory collections. You must complete statutory collections by law unless there’s a good reason not to.
These collections take place every year in March and April. They gather information about the total number of primary or secondary school places available in your area.
They also collect the following information for every child in your area:
their parents’ preferences
the school place offer they received
some personal information, eg address and date of birth
These collections cover all schools that are part of your co-ordinated admissions process, including:
academies
free schools
community schools (schools controlled by a local authority and not influenced by business or religious groups)
foundation schools (schools where the governing body is the employer and admissions authority, and where the land and buildings are either owned by the governing body or by a charity)
voluntary-controlled and voluntary-aided schools (schools established by a religious organisation, and partly or entirely funded by a local authority)
special schools (schools for children with special educational needs or disabilities)
The 2022 to 2023 collection deadlines are:
secondary school national offer day – Wednesday 1 March 2023
deadline for submitting secondary school data – Tuesday 7 March 2023
primary school national offer day – Monday 17 April 2023
deadline for submitting primary school data – Friday 21 April 2023
You must base collections on the appropriate national offer day, but you have 5 days to make your submission.
Submit your data
You’ll need to:
register and log in with DfE Sign-in
use COLLECT to submit your data
Please contact your school or local authority approver, if:
you want to request a DfE Sign-in username or password so you can access COLLECT
‘school preference data’ is not on the list of collections you can see in COLLECT
Get help using DfE Sign-in
If you do not know who your approver is, please use the DfE Sign-in request form.
If you’ve forgotten your password, use DfE Sign-in to reset it. You will need to click ‘Start now’ and then the ‘I’ve forgotten my password’ link.
Note that we’ll only be able to change the status of your data submission to ‘authorised’ once you’ve cleared all errors in the data in COLLECT.
Collection documents
Our guidance will help you complete the school preference collections:
Do you need help?
Submitting data
Please use the service request form if you have any questions about your data. We aim to answer your question within 5 working days.
Feedback
Please use the feedback form if you have any comments about our data collection service, including COLLECT and the helpdesk service.
Responses